Integrating Applicants From Other Software Programs

Integrating volunteer applicants from other programs

You can integrate volunteer applicants from other programs and websites (e.g. Volunteer Centre software that is used to organize volunteer opportunities from multiple charities and non-profits) under the Application Sources tab on your opportunities pages:

1. Log in as an Administrator or Supervisor
2. Select Opportunities from the left sidebar
3. Choose the opportunity associated with the applications
4. Select the Application Sources tab
5. Click Add Source
6. Enter the information required to access your applications *
7. Click Save

Charity Republic fetches subscribed applications each hour.

* We currently support applications published through Volunteer Centre software such as Volunteer Attract, and other compatible websites. Please contact us for information about the expected format for volunteer applications.


Opportunity ID
The ID associated with the opportunity under Volunteer Attract.

URL
The address where your applicants can be retrieved.

Username
The username required to access your applicants.

Password
The password required to access your applicants.

 

Importing applicants from spreadsheets like Google Forms

You can import applicants from a spreadsheet (e.g. Google Forms, Excel) under the Applications tab on your opportunities pages:

1. Log in as an Administrator or Supervisor
2. Select Opportunities from the left sidebar
3. Choose the opportunity associated with the applicants
4. Select the Application Sources tab
5. Click the Choose File button under the Upload Applicants label
6. Choose the CSV spreadsheet you wish to upload *
7. Click Save

* The spreadsheet must include these columns (please contact us at info [at] charityrepublic.com for the template):

– application_number
– application_source
– first_name
– last_name
– email
– phone
– message

Creating volunteer profiles for applicants

Once the applicant information has been received, you can create volunteer profiles for applicants under the Applications tab in the Opportunities section:

1. Log in as an administrator or supervisor.
2. Select Opportunities from the left sidebar.
3. Choose the opportunity associated with the applicants.
4. Select the Applications tab.
5. Check the Create volunteer profile for this applicant checkbox for the required applicants
6. Click Save

Charity Republic first looks for volunteers matching the applicant, creating a new profile when one cannot be found. The system then assigns the position associated with the opportunity to the volunteer.