Volunteer Data Upload Template

Instead of adding volunteers manually one-by-one, we can upload a volunteer list for you.

  • Click here for the template (available in Google Docs)
  • Select File
  • Select Download as > Microsoft Excel

data uplaod form

Fill in the details and send it back to info@charityrepublic.com. We will upload the password protected volunteer information to your account.

NOTE: If you are unable to access this file via Google Docs, then we can email you a copy in Excel format.

Getting Started Guide

A. Set-up your Organization

organnnn

Visit the main Organization tab (i.e. select your organization’s name along the left-hand side) Happy Good Charity Centre to set up your organization’s profile in Charity Republic.

General:
– Select Type of organization (e.g. Charity, Non-profit)
– Select Volunteer Centre your organization is affiliated with
– Enter Charity or Non-profit registration number
– Include a general description of your organization. Note: This information will appear in volunteer opportunity posts.

• Upload your organization’s Logo
Achievements: Add custom drop down achievements such as training programs (e.g. Orientation, AODA Training)
Options: Select fields that can be edited or accessed by volunteers and/or supervisors. Assign access levels to Supervisors by Department of Site.
• Add Departments / Programs, Sites and Positions within your organization (along top)

B. Add Volunteers

Visit the Volunteers tab to view, add and invite volunteers to use Charity Republic. NOTE: See Tip at bottom for a quick way to upload your volunteers into Charity Republic.

add vol

• To add volunteers, select the Plus symbol symbol and select Create Volunteer
(Note: Add a Supervisor or Administrator here as well)
• If you want your volunteers to access Charity Republic, simply click the Save
and Invite Save and Invite button, Charity Republicbutton and they will receive an email invitation to register. Otherwise, simply Save Save buttonthe volunteer’s profile.
• Create detailed volunteer profiles for each of your volunteers, including Contact information, Position, Employer, Language and Skill information. Plus, Attachments, Notes, Hour tracking and Achievements (e.g. police check, awards, training).

C. Post Volunteer Opportunities

Visit the Opportunities tab to post volunteer opportunities for your volunteers or to recruit new volunteers.

• Select the Plus symbolbutton to create a new opportunity
• Add a Description, Goals & Benefits, Qualifications and Training, Scheduling Requirements, and Required Skills
• Keep an opportunity as an internal post or use social sharing links (e.g. Facebook) or a web link to share volunteer opportunities
sharing

D. Schedule Shifts

Visit the Scheduling tab to schedule volunteers or have volunteers sign up for shifts.

• Schedule volunteers and view the schedule by Day, Week and Month
• To add a new shift, select the Plus symbolsymbol
• Enter the name of the shift (e.g. Front Desk Volunteers) and related details
• Volunteers will receive an email message with shift information and they can
Accept or Decline the shift
• View Scheduled Volunteers Scheduled Volunteers and whether they accepted or declined the shift
• Check Available Positions Availble Positions to see how many volunteers are needed and how many volunteers are scheduled for the shift

E. Run Reports

• Visit the Reports tab (left-side) Reports tab and select one of our canned reports (we’re always up for report suggestions too!)
• When you’re done selecting the filters for a report, select the Generate Report button Generate Report button
• View the HTML version or a report (i.e. view the report on our website) or choose to export the report to Excel

F. Communicate message

• Select the Mail icon (top toolbar) to communicate and send messages to your volunteers. If your volunteers have an email attatched their profile, they will recieve a copy of the message in their email account.

messaging example

 

G. Notifications notifications

• Select the Bell icon (top toolbar) to view all notifications (e.g. birthdays, anniversaries, shift requests)

Tip: Upload your volunteers

Instead of adding volunteers manually one-by-one, we can upload a volunteer list for you (click here for the template > select File > Download as > Microsoft Excel).