Category: Options

Hiding Fields

Q: Can I hide or disable certain fields?

A: Yes, there are a couple of options available for hiding and disabling fields.

Lock lock volunteer profile icon a Volunteer Profile:

There is a lock lock volunteer profile icon option in a volunteer’s profile (top-right). When selected, a volunteer can view all fields in their profile but the volunteer cannot edit those fields.

NOTE: Volunteers can only view their own profiles and not those of other volunteers. All Notes are hidden from a volunteer unless otherwise indicated by the Administrator or Supervisor.

Field Access Options:

Administrators have the ability to disable and hide certain fields. Visit the Organization section (i.e. select your organization’s name along the left-hand side) and select the Options tab.

Under Field Access Options, select one of the following options beside the field listed:
– Volunteers, supervisors, and administrators can view and edit this field (default)
– Supervisors and administrators can view and edit this field
– This field has been disabled and cannot be viewed or edited

NOTE: Administrators have the ability to view and modify all fields.

Access Options

Q: Which access levels are available in Charity Republic?

A: There are 3 levels of access:

(i) Administrator
(ii) Supervisor
(iii) Volunteer

Q: Do volunteers have access to Charity Republic?

It’s an organization’s choice whether to invite a volunteer to use Charity Republic or not. Perhaps some volunteers are not tech savvy, or an organization prefers to have full control over a volunteer’s profile. Therefore, an organization is not required to invite a volunteer to use Charity Republic.

To learn more about inviting your volunteers to use Charity Republic, visit the Invitation instructions here.

Q: What information do Administrators, Supervisors and Volunteers have access to?

  • The Administrator has access to everything, including all volunteer profiles and has full control over the organization’s profile (i.e. Departments / Programs, Sites, Positions).

Administrators can choose to hide and disable fields and limit Supervisor access to volunteer information via the Options section in an organizations’s profile (further details below).

  • A Supervisor has access to most sections, except some of the overarching organization fields. Administrators can limit Supervisor access to volunteer information (further details below).
  • A Volunteer has the ability to add hours, achievements, update their volunteer profile, and run reports for themselves. That is, if you choose to “invite” and provide a volunteer with access to Charity Republic. Once invited, fields can be locked or hidden from a volunteer’s view as well.

Q: Can the Administrator control the information supervisors have access to?

A: Yes, fields can be locked or hidden from a Supervisor’s view. Administrators can also modify Supervisor access to volunteer information by: Department, Site and Supervisor via the Organization section (i.e. select your organization’s name along the left-hand side) and Options tab.

Department – supervisors can view and access volunteers:
– in any department
– in their department

Site – supervisors can view and access volunteers:
– at any site
– at their site

Supervisor – supervisors can view and access volunteers:
– under any supervisor
– under their supervision

Scenario A:
If you want Supervisors to have access to all volunteers in Charity Republic, then the following fields should be selected (note, this is the system default):

– in any department
– at any site
– under any supervisor

Scenario B:
If you want Supervisors to have access only to volunteers at their site and department that they supervise, then the following fields should be selected:

– in their department
– at their site
– under their supervisor